Submission Guidelines

1. Abstract submission is open online until August 31, 2024 (GMT+8) at  https://apots2024bali.org/
2. The APOTS 2024 accepts Free Paper, E-poster and Video submission.
3. The main theme for the abstract and video competition is ophthalmic trauma. However, we welcome participants who wish to submit non-trauma-related abstracts/videos as well.
4. All abstracts must be submitted in English exclusively via the online abstract submission system. Submissions by post, email, fax or any other means will NOTbe accepted.
5. We accept abstracts from all types of articles, including original research, systematic reviews (with or without meta-analyses), case reports, and case series.
6. AUTHORS – FIRST (PRESENTING) AUTHOR– The first author will be the presenting author. The first (presenting) author is expected to register and pay the full registration fee, attend the meeting, and present their submitted work.
7. Please provide an accurate email address for the first (presenting) author. Abstract submission results and abstract-related correspondence will be sent by email to the first author.
8. Authors can submit a maximum of 3
9. CO-AUTHOR(S)– A maximum of five co-authors are allowed for each abstract. Type in the names and affiliations as you would like them to appear in any publications. Please give the names in full for each of the co-authors. Initials are only accepted for middle names if any.
10. The ABSTRACT TITLE must be concise. Avoid using abbreviations in the title.
11. Abstract content (excluding title, authors, highest degrees and institutions) should include the following headings: PURPOSE, METHODS, RESULTS and CONCLUSIONS. The abstract must not exceed 250 words. Do not include graphs, tables, images or references in the abstract. Do not mention in the abstract the names of any affiliated institutes, academic institutions, hospitals, eye centres, et cetera, or names of any individuals involved in the study. Otherwise, the abstract will be rejected outright.
12. For case report and case series abstracts, the format is as follows: purpose, case presentation, and conclusion. The "Discussion" section is not required for the submission process. However, if your abstract is accepted for the Free Paper/Poster/E-poster competition, you are welcome to add a "Discussion" subsection where authors can discuss the case and analyse it with existing literatures.
13. Please define each abbreviation the first time it is used in the abstract by placing what it stands for in parentheses.
14. It is the author’s responsibility to submit an abstract with correct spelling and grammar. The Selection Committee, however, reserves the right to edit the abstract if it has significant spelling and grammatical mistakes.
15. All successfully submitted abstracts will be acknowledged with an electronic receipt with an abstract reference number, which should be quoted in all future correspondence. If you do not receive an acknowledgement within 24 hours after submission, please contact the Congress Secretariat at  secretariat@apots2024bali.org
16. The Selection Committee strongly recommends that authors submit their abstracts as early as possible to avoid a last-minute rush and system congestion. When the abstract is submitted, it can still be revised until August 31, 2024. Kindly note that only the latest version will be reviewed.
17. Late submissions will NOT be considered.
18. Submitted abstracts will be peer-reviewed by the Selection Committee. The review process is confidential and the decision is final.
19. Authors will be notified of the abstract selection results no later than September 2024
20. Authors may be given the option to change the format of their presentation as a condition for acceptance.
21. The Asia Pacific Trauma Society holds the copyright to all the materials presented at the Meeting and may reproduce the materials in any form for distribution.

 

Free Papers, E-poster and Video Submission

1. Please select the right category for the abstract.
2. Free paper submissions include an oral presentation. Any accepted authors will need to present a talk of 5 – 8 minutes at the APOTS Meeting.
3. If ‘Free Paper’ is selected to be the first preference, and the secondary preference ‘E-Poster’ is chosen, authors will have the opportunity to have the abstract reviewed for e-poster presentation in the event that it is not accepted for free paper presentation.
4. After submitting a video abstract, the first author must upload the video to the congress system by August 31, 2024.
5. All videos should be within 5 minutes, in MP4 format, and 16:9 screen aspect ratio.
6. Videos will be evaluated based on their scientific merits, educational values, originality, quality, conciseness, audio-visual effects, and editing skills.

 

Checklist

Before submission, please check:

1. If the abstract has a concise, descriptive title;
2. If the study has sufficient data leading to conclusive outcomes;
3. If the names of any affiliated institutes, academic institutions, hospitals, eye centres and individuals involved in the study have been removed;
4. If the abstract states clearly the purpose, methods, results and conclusions of the study;
5. If the study is conducted in a methodologically correct way;
6. If the abstract is proofread and/or edited by a native speaker of English;
7. If the abstract is within the word limit;
8. If financial disclosures for each of the authors are made.

 

Online Submission

Submit your abstract now via the APOTS 2024 Congress system. Submit Now!

 

Awards

The APOTS Meeting will present awards for the best presenters in different categories, as outlined below.

• Free Papers (3 awards)
• E-Poster (3 awards)
• Video (3 awards)

All winning authors will receive recognition and awards on Sunday, November 10, 2024. Therefore, winners must attend the meeting or nominate a representative to receive their award.

Contact us:

“For further queries regarding abstract submission, please email us at secretariat@apots2024bali.org”



Update: July 30, 2024